The Cutting-Edge Award Management Platform for Non-Profit
Specifically designed for non-profit and community service organizations, streamlines the collection of award nominations, enhances the evaluation process, and identifies the most deserving recipients.
Processes of Award Management Platform for Non-Profit
Step 1. Application
Develop smooth digital processes for volunteers, staff, and community members using the no-code platform
🌟 Identity Selection: Admins can configure options for different roles such as volunteers, staff, and community members in the backend. This allows users to select their appropriate identity during registration.
🌟 Form Creation: The administrator designs application forms based on the selection criteria, incorporating a variety of question types and combinations to gather comprehensive information.
In-depth inquiry into specific experiences or aspect
For example, when delving into an applicant’s particular volunteer experience, it is essential to include questions about the name of the activity they participated in, their responsibilities, and their contributions to the event. In such cases, having a clear form structure with group management is crucial.
🌟 User Completion: Users fill out the application forms by answering the required questions and uploading necessary documents (such as letters of recommendation and evidence of service impact) as specified.
❗️Common Challenges
- Operational Flexibility: Users often desire the ability to customize their registration identities beyond the predefined options provided by the system. Additionally, they a variety of question types to better meet their specific needs.
- Submission Convenience: There is a demand for streamlined application submission processes. For instance, users would appreciate features like automatic document reading and file uploads to simplify the process.
- Intelligent Reporting: Administrators would benefit from the ability to track user progress in real-time within the backend. Furthermore, they seek systems that can automatically generate summary reports upon completion of the application by users
Step 2. Evaluation
Helps you quickly identify the volunteers who make significant contributions to society or the non-pofit projects worth planning
🌟Submission Review: Administrators can monitor the status of submitted applications in the backend, contacting users if further information is needed.
🌟 Evaluator Scoring: The system invites designated judges to assess the applications or submissions based on established criteria.
Volunteer screening for subsequent interviews
This system is equally effective for screening target volunteers. When volunteers are required to attend further interviews, if interviewers can seamlessly access the scoring interface while also viewing resumes, it enables them to ask candidates questions based on their past experiences, facilitating a faster assessment of the candidates.
🌟 Report Generation: The system analyzes and compiles the judges’ scores, providing a comprehensive report to aid in decision-making for the next steps.
❗️Common Challenges
- Evaluator Interaction: When multiple evaluators or cross-departmental assessments are required, users desire a dedicated internal communication channel within the system to facilitate collaboration and discussion.
- Dynamic Reporting: For annual surveys, changes in questionnaire content require reports that can adapt flexibly to accommodate variations in questions and data.
- Data Security: Ensuring the confidentiality of user personal information is crucial. System administrators should have the ability to customize permissions for different internal administrators
Step 3. Notification
Enhances communication between internal employees across various departments or institutions; as well as with external participants
🌟 Distributing Surveys: After creating the survey, administrators or relevant personnel can notify target users to fill it out through various methods, such as generating QR codes, sharing survey links, or printing paper copies.
Mobilizing public participation in activities
For activities organized by non-profit organizations, timely and effective promotion is crucial for recruiting volunteers. An excellent management system should include automatic email notifications to relevant users when forms are generated, encouraging widespread participation
🌟 Providing Timely Feedback: Includes notifying users when they have successfully submitted the survey and informing them of the final evaluation results.
🌟 Internal Reminders: This involves regular updates on submission summaries, communication updates on the internal platform, and coordination through internal and external emails.
❗️Common Challenges
- Multi-Device Adaptability: Surveys should be designed to adapt flexibly to various devices, ensuring users can easily complete them on different platforms.
- Email Template Customization: Administrators need the ability to quickly create highly customizable email templates, facilitating efficient internal and external communication or automated email dispatch.
- Multilingual Support: The system should enable rapid translation of input content into the target language, eliminating the need for multiple manual inputs
We Understand You as Well as You Do
Streamline Your Awards Management Program
SPEED
6x
Faster in launching 2a campaign
COLLABORATIVE
38%
Decrease in judging effort
Diverse
100+
Campaign template
01 Easy Setup
🌟 Template Library: Utilize a vast library of templates to quickly and flexibly customize surveys and email templates.
Large Volunteer Organization Select Annual Outstanding Volunteer
Our platform provides multiple templates for outstanding volunteer selection forms, covering various aspects including the nominee’s community service activities, impact, and achievements. There’s no need to construct the form from scratch, saving time.
🌟 No-Code Platform: Easily create automated workflows by simply dragging and connecting modules, and selecting the appropriate form or email template.
Expanded Scenario: Membership Fee Management
Some organizations require participants to pay a membership fee to join their activities. Our system includes fee management capabilities, allowing for the setup of automated workflows. This enables participants to make payments and have them verified during registration or application. Additionally, our system can automatically remind members to renew their fees.
🌟 AI assistant: Instantly convert forms into multiple languages using AI.
02 Rapid Collection
🌟 User-friendly Interface: The system can work seamlessly across various devices; offer a clean and stylish form interface with automatically identify uploaded documents, simplified user operations
🌟 Diverse Distribution Channels: Supports multiple distribution methods, including QR code scanning, making it easy for users to access and complete the forms
Volunteer Recruitment for Community Meal Distribution
Some charitable restaurants and non-profit organizations regularly hold meal distribution events in various locations, requiring the quick recruitment of volunteers. With our platform, the admin can automatically generate a QR code for registration to be placed on promotional posters or directly send an email link to volunteers interested in the event. Upon arrival at the event, volunteers can also sign in by scanning the QR code.
🌟 Payment Module: Allows for the design of payment modules to meet the needs of administrators
03 Smooth Evaluation
🌟 Note-Based Scoring Interface: Convenient for the judges to highlight or comment on the application materials.
🌟 Embedded Communication Channel: Offers a platform for evaluators to discuss and reference each other’s opinions during the assessment process.
Expanded Scenario: Internal Staff Communication with Volunteers for Event Details
In the interesting “Bread Rescue” volunteer event in Hong Kong, staff members contact volunteers via WhatsApp before the event begins to inform them of the bread pick-up locations. Our platform includes an embedded communication channel within the review system, allowing staff to immediately initiate a conversation with suitable applicants by simply clicking a small box.
🌟 Visual Scoring Results: Displays results intuitively, allowing decision-makers to understand the evaluation outcomes quickly.
04 Precise Identification
🌟 Quick Filtering and Searching: Quickly screen or identify candidates based on established field segments.
Expanded Scenario: Quickly Identifying Volunteer Candidates with the Appropriate Skills
Our platform offers advanced sorting and filtering options beyond basic alphabetical ordering. Users can select specific options or keywords from the application forms to pinpoint ideal candidates. For instance, when recruiting volunteers to care for patients, if there is a preference for candidates with a medical background, one can search for keywords like “psychology” or “medical student” in the personal skills section.
🌟 Automated Report Generation: Automatically generate both longitudinal and cross-sectional comparison reports.
Expanded Scenario: Digital Certificates and Cash Reward Vouchers
The platform can connect to other related volunteer channels to track users’ volunteer hours for registering for and attending events. The system automatically issues a digital certificate when a certain milestone is reached. Additionally, the admin can set up electronic vouchers as rewards.
Security & Data Privacy
Multi-factor Authentication
Enhance account security with multi-factor authentication (MFA). This feature adds an extra layer of protection by requiring users to verify their identity through multiple methods before accessing their accounts.
GDPR / PCI DSS / Privacy Shield compliant
Evalyn adheres to strict compliance standards, including GDPR, PCI DSS, and Privacy Shield regulations. This commitment ensures that your data is handled with the highest level of privacy and security, providing peace of mind for both organizations and users.
Data ownership
With Evalyn, you retain full ownership of your data. We respect your rights and ensure that your information is not shared or sold, giving you complete control over your data.
Data Backup
Regular data backups are performed to ensure that all information is preserved and retrievable in the event of a system failure or data loss. This feature safeguards your critical data, providing an additional layer of security.
Use Cases – Awards Management in Non-Profit
Grant Application Management
Non-profit organizations can efficiently manage the grant application process, allowing applicants to send proposals detailing their projects. Evaluators can score and review submissions based on alignment with organizational goals and community impact.
Volunteer Program Applications
No Code platforms can help nonprofits identify outstanding individuals or groups in community service, ensuring fairness through automated workflows and customizable review criteria during awards management.
Sustainability Initiatives Funding
Organizations can manage applications for funding sustainability projects. Applicants outline their initiatives aimed at reducing environmental impact, which are then evaluated for feasibility and potential community benefits.
Customer Stories
A truly user-centric, well-designed and professional program with great functionality and performance benefits entrants, nominators and judges
Inspire Volunteering In Hong Kong
Agency for Volunteer Service streamlines the applicant experience for the Hong Kong Volunteer Award, visit more
Simplify FOC Goods Evaluation
Roche simplify the Free of Charge goods sales & operation processes to meet the compliance requirement and manpower plan
Support The Education Of The Future
NYU support the students to enroll in the scholarship program and maximize the effectivesness of the grant usage
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A truly user-centric, well-designed and professional program with great functionality and performance benefits entrants, nominators and judges
